RDC-CAR House Rules


 The general provisions were lifted from IRR of EO 325. Specific rules were adopted by the Regional Development Council through RDC Resolution No. CAR-18 series of  2001.  Subsequently, additional policies were promulgated and adopted by the RDC to enhance the House Rules.

1.  Schedule of Meetings 

a. Regional Development Council (RDC)

<!–[if !supportLists]–>        <!–[endif]–>Quarterly on the Second Thursday of the Second Month of the Quarter (February, May, August, November)

 *  If Thursday is a special holiday, the meeting shall be held on the working day immediately prior to the regular schedule

 *  The RDC has institutionalized conducting meetings outside Baguio City to coincide with the host province’s annual festival.  This is to provide an avenue for the RDC to assist in resolving local development issues.

<!–[if !supportLists]–>        <!–[endif]–>Special Meetings : to be called as the need arises, preferably scheduled on a Thursday of any week with one week notice

 b.  Executive Committee (ExCom)

<!–[if !supportLists]–>        <!–[endif]–>Monthly, every first Thursday (Additional Policies, RDC Resolution 5 series of 2002) and prior to any regular or special RDC meeting

<!–[if !supportLists]–>        <!–[endif]–>Other meetings can be called as the need arises (Additional Policies, RDC Resolution 5 series of 2002)

 c.   Sectoral Committees (SeCom)

<!–[if !supportLists]–>        <!–[endif]–>Monthly, prior to any regular or special RDC Excom meeting

Social Development every last Wednesday

Economic Development every last Thursday

Infrastructure Development Thursday, 2 weeks prior to Excom Meeting                                         

Development Administration last Wednesday of the month

Indigenous Peoples' Concerns 4th Thursday of the month

<!–[if !supportLists]–>        <!–[endif]–>If possible, all RDC-related meetings must be held Thursdays

d.  Private Sector Representatives Meeting

<!–[if !supportLists]–>        <!–[endif]–>every first Wednesday of the month

2.   Notices of Meetings

Notices of meetings shall state the time and place, must be duly signed and may be served either personally, by mail or any fast means of communication.

3.  Order of Business

Pambansang Awit

Invocation

Roll Call/Declaration of Quorum

Call to Order

Approval of the Minutes of the Previous Meeting

Matters Arising from the Minutes of the Previous Meeting

Agenda Proper

       Sectoral Committee Updates/Reports (during ExCom Meeting)

Other Matters

For Information

Note:  During RDC EnBanc Meetings outside of Baguio, a Provincial Host Hour precedes the Agenda Proper.

4.   Observance of Parliamentary Procedure

Roberts Rules of Order to be adopted but a liberal/ modified / easily understandable application is recommended.

5.   Quorum

The Council shall adopt its own rules in constituting a quorum.

In the absence of a quorum, the Council members present may discuss the items in the agenda and make recommendations thereon to the Council for its next meeting.

Adopted Quorum : 50% + 1 (27 members)

If no one questions the lack of a quorum during the meeting, the Council should start deliberating and their recommendations be considered in the next meeting.

6.   Representation

Members sending representatives with full authority in writing to decide for and in behalf of the member so represented on any matter for decision by the Council shall be counted as present provided that the total number of representatives with voting power shall not exceed 30 percent of the Council.

If the representative is the next-in-rank, no authority in writing is required. Otherwise, written authority is required.

Entity

Member

Preferred Designate

(Mandated Next in Rank)

Province

Governor  

Vice-Governor

City or Town

Mayor

Vice-Mayor

Regional Line Agency       

Regional Director

Assistant Regional Director 

League of Mayors      

President

Vice-President

For Private Sector Organizations, their designated representatives shall be left to their discretion but must have written authorization

In case a Chairman of a Sectoral Committee will not be able to attend an RDC meeting or an Executive Committee Meeting, his representative must come from the Sectoral Committee he chairs namely : the Co-Chair, Vice-Chair or Secretary of that particular Sectoral Committee.

 

Executive Committee Members and Representation

 

ENTITY

MEMBER

ALTERNATE

 

RDC Chair

RDC Co-Chair

 

RDC Co-Chair

RDC Vice Chair

NEDA (EO 325)

RDC Vice Chair

RDC Secretary

SeComs (DevAd, InfraCom, RSDC, CIPC, EconDev)

Chair

Co-Chair

Vice-Chair

Secretary

LGUs

Representative

To be identified

PSR

Representative

To be identified

Oversight (DBM, DILG)

Regional Director

Assistant Regional Director

 

Supplemental Rules on Succession in Executive Committee Meetings

(RDC Excom Resolution 006, Series of 2003)

The RDC Excom allows personal representation of non-attending members during meetings provided that:

<!–[if !supportLists]–> ·         <!–[endif]–>The rules on representation shall prevail;

<!–[if !supportLists]–> ·         <!–[endif]–>The personal representative shall not be counted in the roll call;

<!–[if !supportLists]–> ·         <!–[endif]–>The personal representative may participate in the discussions and deliberations but has no voting power

7.  Decisions

The decisions of the Council shall be by a simple majority of the members constituting a quorum.

<!–[if !supportLists]–> 1.    <!–[endif]–>Council Resolutions

All decisions of the Council shall be in the form of resolutions. The framing of the resolutions shall be the responsibility of the Council Secretary.

Resolutions shall be numbered consecutively every fiscal year indicating the number of the region, number of the resolution and the year the resolution was passed.

  Adopted Procedures :

a.   Before any resolution is presented to the RDC, it should have been reviewed by the appropriate sectoral, support or affiliate committee & endorsed to the ExCom which will act on behalf of the RDC or include the item in the forthcoming RDC meeting agenda;

b.  The Committee Chairman or his authorized representative shall present the SeCom-endorsed resolution to the RDC / RDC Excom; the proponent may act as a resource person and assist the presenter in clarifying issues on the proposal

c.   All resolutions must observe "completed staff work” – complete and clear documentation for informed decision-making. This includes :

<!–[if !supportLists]–> ·         <!–[endif]–>Draft RDC Resolution

<!–[if !supportLists]–> ·         <!–[endif]–>Profile of the Issue / Concern

<!–[if !supportLists]–>        <!–[endif]–>Item Title / Concern

<!–[if !supportLists]–>        <!–[endif]–>Brief but Complete Background

<!–[if !supportLists]–>        <!–[endif]–>Action Desired

<!–[if !supportLists]–>        <!–[endif]–>Other Pertinent Documents (eg. SeCom resolution, etc)

d.  Resolutions emanating from the floor during the meeting are discouraged. In cases where such emerge, the RDC may determine the appropriate action to be taken (e.g. for immediate action, remanded to the proper Secom, etc.)

e.   All proposals/draft resolutions coming from affiliate support or co-equal bodies/committees shall pass through the appropriate RDC Sectoral Committee for review.  The endorsement of the sectoral committee is required before any proposal is elevated to the RDC Proper for deliberation and approval.  (Additional Policies, Adopted through RDC Resolution 5, series of 2002)

9.   Minutes of the Meeting of the Council, Executive Committee (ExCom), and Advisory Committee (AdCom)

The minutes of the meetings of the Council, the Executive Committee and the Advisory Committee shall be certified by the Council Secretary, attested by the Vice-Chairman and approved by the Council or Advisory Committee Chair.

10.  Official Records of the Council and the Advisory Committee

The agenda of the meetings of the Council, the Executive Committee & Advisory Committee together with the background materials therein, the approved minutes of these meetings and the records of implementing actions taken shall constitute the official records of the Council and the Advisory Committee.

11.   Certification and Issuance of Records of Meetings

The Council Secretary shall issue certified copies of a Council meeting, records or parts thereof to any interested party upon written request of the interested party and with the written authorization of the Chairman.

12.  Subsidy for Sectoral Committee Meetings

Should funds be available, the conduct of Sectoral Committee (Secom) meetings shall be subsidized at a cost of P50.00 per member. However, rotation of hosting shall be encouraged as a cost-sharing scheme (RDC Excom Resolution 037,s. 2002)

13.  Honorarium for Private Sector Representatives

(RDC Excom Resolution No. CAR-06 s.2010)

The RDC Private Sector Representatives shall be entitled to an honorarium of PhP2,000.00 per RDC meeting attended (ExCom, Enbanc, AdCom) to defray costs incurred in attending RDC meetings. The allowance shall be based on actual attendance to meetings and subject to the availability of funds.

14.   Official Publication of the RDC (RDC Resolution 032, s. 2002)

The official newsletter of the RDC CAR is the "Cordi-Link" which shall be published every six (6) months. The Philippine Information Agency shall spearhead the preparation of the Cordi-Link.

While the RDC requires all agency/LGU/SUC members to subscribe a minimum of 5 copies (RDC ExCom Resolution No. 12, s.2010), it shall continue to provide subsidy until such time that the news magazine becomes self liquidating (RDC ExCom Resolution No. 91 s.2009)

15.  Technical Staff and Secretariat of the Council

The Regional Office of the NEDA Secretariat shall serve as the principal technical staff and secretariat of the Council, the Executive Committee and the Advisory Committee.

In addition, the Council, the Executive Committee and Advisory Committee, may require its members to provide such technical and other support as may be required for the effective discharge of the duties of the Council, the Executive Committee & Advisory Committee.

The NEDA Regional Director, as head of the RDC Secretariat, shall manage the technical, administrative and financial operations of the Council and shall be accountable for the funds and properties of the RDC.

16.  Official Address of the Council

The official address of the Council shall be the office address of the NEDA Secretariat in the region.

 

NEDA-CAR
Botanical Garden, Leonard Wood Road
Baguio City 2600

Telafax: (074) 442-3232, 424-1422
Email:
rdc@cordillera.gov.ph; kmd.car@gmail.com
Website: http://www.cordillera.gov.ph